How to Paste from Microsoft Word

During the “21 Tips From the Organizers” segment at WordCamp Detroit, my buddy Anthony talked about pasting from MS Word the “right way.” Someone I met at the conference asked if I knew how to do this.

Sure do!

The Background

When you copy text from Microsoft Word (or a webpage), the clipboard also grabs hidden formatting instructions. This allows you to bring the formatting along with the text when you paste it.

Sometimes (but not always*) these invisible instructions confuse WordPress’ TinyMCE editor and your post “looks funny.” Yes, that’s the technical term.

When it happens, you the HTML view will show extra markup.  If you know HTML it’s frustrating and you can clean it up. If you don’t, it’s just frustrating.

So, how do you prevent this problem?

Option 1. Use the “Paste from Word” tool (easier)

  1. Copy the text from MS Word.
  2. If your toolbar appears as one row, you need to click the circled icon to expand the “kitchen sink.”
  3. Click the “Paste from Word” icon in the second row.

    A box will pop up.
  4. Click in the box and paste your text there.
  5. Click “Insert”
  6. You’re done.
Option 2. Paste into a plain text editor first
  1. Copy the text from MS Word.
  2. Open a basic text editor like Notepad.
  3. Past the text into a blank text editor.
  4. Press Ctrl-A to select all the text in the editor.
  5. Copy the text again.
  6. Paste the text into the TinyMCE editor window on your WordPress site.

This method is repeatable, reliable, and strips ALL the formatting from the text to be pasted. It takes longer, and sometimes you want to keep your formatting.

If you’re serious about your writing, you might just want to forgo MS Word and take a look at the Full Screen mode.

Happy blogging!

*I think this was more likely to happen with MS Word 2003 and older versions of WordPress.

Share

About TJ
The Geek Who Speaks People, TJ has a both passion and a penchant for clarifying complex subjects.

Comments

12 Responses to “How to Paste from Microsoft Word”
  1. In case you have some sort of well planned game plan, you won’t simply always be lucrative, but it is possible to line by yourself way up for the old age as well. It is possible to take in addition to beyond a situation inside 62 moments, and in addition realize how much anyone have to shed, and also gain, with each and every trade that you simply make. They’ve got a great 81%
    return on investment and gives traders that has a well-established and effective Binary binary options in
    the money system.

  2. Hey, that’s a clever way of thinking about it.

  3. Hello there, I discovered your blog by the use of Google whilst looking for a comparable topic, your website got here
    up, it appears to be like good. I have bookmarked it in my google bookmarks.

    Hello there, just became aware of your blog thru Google, and found
    that it’s really informative. I’m gonna watch out for brussels.

    I will be grateful if you happen to proceed this in future.
    Lots of other folks will likely be benefited out of your writing.
    Cheers!

  4. If you want to get much from this paragraph then you have to apply these techniques to your
    won weblog.

  5. However, to make the most of a conference call, it is very important that the
    organizations have the right equipments and services and know how to conduct or attend a successful conference.
    You will likely use many each time you conduct a meeting and this can help to keep things more concise.
    ‘ guaranteed, precise and excellent transcripts in the format
    of your choice.

  6. stubble says:

    That’s a sharp way of thinking about it.

  7. Hi there to every one, it’s in fact a nice for me to visit this website, it consists of useful Information.

  8. It is relatively straight forward to use and is in active development so you
    should be able to find new versions and game fixes as time moves
    on and new releases are made. Without the knowledge of how a particular stock trading signal is arrived
    at, investors can easily be tricked. Of course, you still have to be cautious and do your research, but there are many companies out there that
    will give any US broker a run for their money.

  9. You – Tube has become the 2nd biggest search engine after Google, Google now incorporates video directly into its
    search results and websites that don’t contain video are beginning to look positively archaic.
    Most often the photos have some texts and both
    the photos and the texts are very funny indeed. The one thing to keep in mind is that every step of the way takes a lot of effort, so
    one must have a clear cut budget before delving into this pool.

  10. is very simple to handle web content, too improve your web sites every with fresh articles, pictures,
    videos, etc.

  11. Great goods from you, man. I’ve understand your stuff previous to and you’re just too excellent.

    I reallky like what you havge acquired here, rerally like what you’re stating and the way in which you say it.
    You make it enjoyable and you still take care of to
    keep it wise. I cant wait to read far more
    from you. This is really a wonderful web site.

  12. Criminal record casze hack application offered
    on practically any mobile telephone gadget or
    ppossibly Personal Laptop.

Speak Your Mind

Tell us what you're thinking...
and oh, if you want a pic to show with your comment, go get a gravatar!